Supervisor - Logistics

Job Description

Business: Residential

Location: Malabar Hill, Mumbai

Key Responsibilities

1) Inbound Logistics & Receiving

• Plan and schedule deliveries with procurement/vendors as per work-front priorities.
• Verify PO, delivery challan, e-way bill, tax invoice; complete GRN (Goods Receipt Note).
• Conduct quality and quantity checks (IS codes/specs, damage/shortage).
• Manage unloading, staging, and tagging (cement, steel, aggregates, tiles, MEP fixtures, finishes, joinery, etc.).
• Maintain delivery logs; escalate discrepancies/short shipments.

2) Outbound & Intra-Site Material Movement

• Coordinate last-mile delivery to work-fronts (floors/towers/zones).
• Allocate equipment (tower crane, hoist, forklifts, Hydra, pallet jacks) and workforce efficiently.
• Implement pull systems/requisition-based issue to avoid wastage and congestion.
• Track returns, rework, and backloads to vendors.

3) Inventory Management & Stores Control

• Maintain real-time stock ledgers; reconcile physical vs. system (daily cycle counts, weekly stock-takes).
• Segregate materials: fast-moving/critical/long-lead/hazardous.
• Enforce FEFO for cement/chemicals; controlled storage for steel/tiles/fixtures.
• Monitor minimum/reorder levels; raise replenishment requests proactively.
• Manage tools & plant (T&P) issuance/return records and condition.

4) Documentation & Statutory Compliance

• Ensure GST & e-way bill compliance for inbound/outbound movement.
• Maintain GRN/GIN, delivery challans, inspection reports, gate entry/exit registers.
• Support audit readiness (internal, client, statutory).
• Adhere to RERA documentation standards where applicable (traceability, approvals).

5) Site Logistics Planning

• Prepare site logistics plan (material flow, laydown areas, access routes, stacking zones).
• Decongest work-fronts; manage traffic & barricading, signage and clear pathways.
• Coordinate with Civil/MEP/Finishes teams for sequencing and priorities.

Qualifications & Experience

• Diploma/B.E. in Civil/Mechanical/Industrial Engineering or Graduation with logistics/supply chain specialization.
• 5–8 years experience in construction site logistics/store operations (residential/real estate preferred).
• Working knowledge of GST & e-way bill, ERP/WMS (SAP/Tally), Excel (VLOOKUP, pivot, basic dashboards).
• Familiarity with IS standards, construction materials, lifting equipment, and site safety.
• Certifications (nice to have): NEBOSH/IOSH, Lean/5S, SAP MM.

Skills & Competencies

• Strong planning & coordination, prioritization, and problem-solving.
• Inventory accuracy, attention to detail, and documentation discipline.
• People management—contract labor, operators, and vendor teams.
• Communication and stakeholder engagement under time pressure.
• Data-driven mindset; ability to analyze trends and recommend improvements.